Kolsch Transaction Management
Kolsch Transaction Management
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    • Home
    • Services
      • Listing Coordination
      • Transaction Coordination
      • Marketing
    • Testimonials
    • Contact
    • Newsletter

  • Home
  • Services
    • Listing Coordination
    • Transaction Coordination
    • Marketing
  • Testimonials
  • Contact
  • Newsletter

Job Openings

Junior Assistant (Admin)

Employment Type

Full-Time 


ABOUT THIS POSITION:

Looking for a great entry position as a young professional or like to make a change? KTM is a young & vibrant start-up with lots of growth potential.

The junior assistant will support our team with the day-to-day administrative and clerical office tasks as well as light marketing duties.

We are looking for a candidate who is extremely detail oriented with a passion for accuracy, and exceptional customer service. Great verbal and written communication skills are a must.

This position plays a crucial support role in a fast-paced industry and the candidate MUST be able to prioritize with little guidance. Serving clients and maintaining a high level of standards for themselves as well as the company they will be representing.


RESPONSIBILITIES will include, but are not limited to the following:

  • Providing administrative support to supervisors and managers, reporting directly to the executive assistant.
  • Create, enter and maintain information into databases.
  • Update, maintain, and audit transaction files by scanning, filing, and uploading documents as needed.
  • Create and maintain transaction files with corresponding office paperwork, checklists/timelines.
  • Compose and type incoming/outgoing email communications effectively and professionally.
  • Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
  • Informational Research and problem-solving if needed.
  • Scheduling vendors.
  • Maintain scheduling & event calendars as directed.
  • Schedule and confirm appointments for clients, customers, or supervisors.
  • Performs other duties as required or assigned.


EXPERIENCE:

Previous experience in the field of Real Estate/Escrow/Title/Mortgage and/or admin/customer service a plus.


SKILLS / REQUIREMENTS / QUALIFICATIONS:

  • Bachelor’s degree or equivalent a plus.
  • Knowledge office computer programs including MS Office Suite.
  • Strong skills in English grammar and spelling as well as written & verbal communication skills.
  • Knowledge of administrative and clerical procedures & systems such as coordinating/managing daily tasks, managing files and records, designing forms, and other office procedures and terminology.
  • Knowledge of principles and processes for providing customer service.
  • Solutions oriented.
  • Strong attention to details.
  • Candidate must have a strong sense of urgency and willingness to learn.
  • Demonstrated ability to implement company's policy and procedures according to SOP manual.
  • Ability to work with confidential information.


To be considered, please apply here.

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